| Where do the lines of public and private | | | | tabs on email and document communiqué is |
| messaging cross? In an increasingly saturated | | | | a necessity.Implementing encryption solutions |
| Information Age, those lines become blurrier and | | | | doesn't have to be a financial burden. Rights |
| blurrier. Even the fashionistas of Glamour Magazine | | | | management solutions can now be for small to |
| have commented on how email has become a | | | | medium-sized businesses or sole-proprietorships |
| public space by simply hitting the "forward" button. | | | | too. Small Business Rights Management(SBRM) |
| In Glamour's September 2005 issue, their Ask | | | | solutions provide businesses of a smaller scale an |
| Jake column queried, "Do You Kiss and Email?" | | | | equal level of user rights management and |
| This article discussed the truism that more often, | | | | encryption previously available to large enterprise |
| due to that pesky forward button, email is a | | | | business.Standard ERM or SBRM software gives |
| public announcement.With each touch and forward | | | | content authors the power to determine how |
| an email its subject line becomes as obtrusive as | | | | recipients may use their email and documents. For |
| the National Enquirer's bold screamer of a headline | | | | example, senders can prevent unauthorized |
| "Bat Boy Sighted!" The fundamental quality of the | | | | distribution (no forwarding, printing) and prevent |
| email, internet, IM is its potential binary | | | | unauthorized editing (no cut, copy, paste) of |
| permanence to be pondered and discussed, replied | | | | content, i.e. copy prevention.Email and document |
| to and posted on the net. "Western history is full | | | | security is no longer simply an option for |
| of ...words consulted and puzzled over as if they | | | | companies, it is a necessity. According to a 2005 |
| were Scripture"(1) Email living a new life beyond it | | | | FBI study regarding computer crime, financial |
| s intended recipients is an extension of what the | | | | losses stemming from the unauthorized |
| Information Age is - being connected and staying | | | | distribution of digital information doubled from the |
| connected.The lure to online communication and | | | | year before. The study went on to specify that |
| communicating via email is its immediacy, but that | | | | businesses are most concerned that confidential |
| too is deceiving. When the send button is hit, your | | | | messages (75.7% of participants) and intellectual |
| message appears to instantly pass from your | | | | property (71.4%) will leave the organization via |
| computer to the recipient's inbox.This seems | | | | email. Couple those facts with the reality of costly |
| instantaneous, but it really isn't. Nearly all email | | | | user licensing charged by enterprise software |
| messages make transitory stops along the way | | | | solution developers, and many small business |
| as they are directed by proprietary servers to | | | | operators can be locked out due to budget |
| their final destination. As messages arrive at each | | | | constraints. This prevents them from taking |
| of these stops they are often stored, and | | | | advantage of best practice strategies that ensure |
| sometimes copied or even scanned before being | | | | the security of their intellectual property and the |
| sent on. Information interception isn't just about | | | | privacy of their communication.Compliance as it |
| who forwards your message on, but is also about | | | | concerns digital data is finally catching up to the |
| who may seize that message when it's en | | | | widening commercial sector which is highly |
| route.Even if an email is stored for a microsecond | | | | impacted by the success of small businesses.Small |
| during transfer many emails can be classified as | | | | firms dealing with compliance issues can turn to |
| "stored communications" The United States | | | | SBRM solutions to bridge the gap between staying |
| Courts recognize that stored communications are | | | | current with industry regulations and staying in |
| subject to an "inherent loss of privacy" and can | | | | business. Client proofs, patient/client information, |
| legally be read by the owner of the server on | | | | private communiqué, and proposals can stay |
| which they were stored (2). Neither the sender | | | | discreet with SBRM solutions; smaller firms don't |
| nor recipient has to be informed that their email | | | | have to worry that their email content becomes |
| message and attachment's were read.Utilizing | | | | a public announcement. SBRM solutions keep it like |
| strong encryption for the transmission of content | | | | a secret, tuning the amplitude of the message |
| largely solves this problem. If an unwanted party | | | | down for only its intended recipients to receive.- - |
| happens to intercept an encrypted message | | | | - - - - - - -End Notes:1.) Patricial Nelson Limerick, |
| (unless they have somehow gotten the | | | | Eds. Julie Bates Dock, "Making the Most of Words: |
| encryption keys) they will not be able to decipher | | | | Verbal Activity and Western America." The Press |
| the message. If the interceptor attempts to | | | | of Ideas, ( Bedford Books of St. Martin's Pres, |
| break any one of the commonly used encryption | | | | Boston: 1996.) 219.2.) "You've Got Mail" New York |
| algorithms, they would be hard-pressed to do so | | | | Times, July 6, 2004- - - - - - - - -Additional |
| within their lifetime. They would be better off | | | | Business Resources:1.) Wikipedia Articles:- Copy |
| trying to crack the cryptographic code in Edgar | | | | Protection - Small Business Rights Management |
| Alan Poe's "The Gold Bug.'If it encryption works | | | | (SBRM) - Small Business Administration - President |
| so well why don't more people encrypt their | | | | Bush's Small Business Agenda - Business.gov |
| sensitive information? For certain types of | | | | Business.gov guides you through the maze of |
| communiqué and transactions, encryption is | | | | government rules and regulations and provides |
| already used, such as with banking and purchasing | | | | access to services and resources to help you |
| online. Encryption for email and documents on the | | | | start, grow, and succeed in business - article |
| other hand has largely remained the luxury of the | | | | "Email Doesn't Have to be a Public Announcement" |
| large enterprise businesses using Enterprise Rights | | | | was a collaboration between Marilee Veniegas and |
| Management (ERM) software and the technically | | | | Zachary Price. Ms. Veniegas joined the Marketing |
| elite.At this time, due largely to complications | | | | team at Essential Security Software, Inc. in 2005, |
| resulting from key exchange effectively folding | | | | she also serves as an editor for "I Want My ESS!" |
| encryption software into ones daily workflow | | | | a stolen work site and Small/Medium |
| turns out to be quite arduous. Encryption just | | | | Business(SMB) business resource site. Mr. Price, a |
| hasn't been easy enough for the average small | | | | co-founder and organizing shareholder of ESS, |
| medium sized business enterprise or individual | | | | where he serves as the company's Product |
| computer user. Yet for any business enterprise | | | | Manager. |
| no matter the size of the organization, keeping | | | | |