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Email Doesn't Have to be a Public Announcement

Where do the lines of public and privateemail and document communiqué is a
messaging cross? In an increasinglynecessity.Implementing encryption solutions
saturated Information Age, those lines becomedoesn't have to be a financial burden.
blurrier and blurrier. Even the fashionistasRights management solutions can now be for
of Glamour Magazine have commented on howsmall to medium-sized businesses or
email has become a public space by simplysole-proprietorships too. Small Business
hitting the "forward" button. In Glamour'sRights Management(SBRM) solutions provide
September 2005 issue, their Ask Jake columnbusinesses of a smaller scale an equal level
queried, "Do You Kiss and Email?" Thisof user rights management and encryption
article discussed the truism that more often,previously available to large enterprise
due to that pesky forward button, email is abusiness.Standard ERM or SBRM software gives
public announcement.With each touch andcontent authors the power to determine how
forward an email its subject line becomes asrecipients may use their email and documents.
obtrusive as the National Enquirer's boldFor example, senders can prevent
screamer of a headline "Bat Boy Sighted!"unauthorized distribution (no forwarding,
The fundamental quality of the email,printing) and prevent unauthorized editing
internet, IM is its potential binary(no cut, copy, paste) of content, i.e. copy
permanence to be pondered and discussed,prevention.Email and document security is no
replied to and posted on the net. "Westernlonger simply an option for companies, it is
history is full of ...words consulted anda necessity. According to a 2005 FBI study
puzzled over as if they were Scripture"(1)regarding computer crime, financial losses
Email living a new life beyond it s intendedstemming from the unauthorized distribution
recipients is an extension of what theof digital information doubled from the year
Information Age is - being connected andbefore. The study went on to specify that
staying connected.The lure to onlinebusinesses are most concerned that
communication and communicating via email isconfidential messages (75.7% of participants)
its immediacy, but that too is deceiving.and intellectual property (71.4%) will leave
When the send button is hit, your messagethe organization via email. Couple those
appears to instantly pass from your computerfacts with the reality of costly user
to the recipient's inbox.This seemslicensing charged by enterprise software
instantaneous, but it really isn't. Nearlysolution developers, and many small business
all email messages make transitory stopsoperators can be locked out due to budget
along the way as they are directed byconstraints. This prevents them from taking
proprietary servers to their finaladvantage of best practice strategies that
destination. As messages arrive at each ofensure the security of their intellectual
these stops they are often stored, andproperty and the privacy of their
sometimes copied or even scanned before beingcommunication.Compliance as it concerns
sent on. Information interception isn't justdigital data is finally catching up to the
about who forwards your message on, but iswidening commercial sector which is highly
also about who may seize that message whenimpacted by the success of small
it's en route.Even if an email is stored forbusinesses.Small firms dealing with
a microsecond during transfer many emails cancompliance issues can turn to SBRM solutions
be classified as "stored communications" Theto bridge the gap between staying current
United States Courts recognize that storedwith industry regulations and staying in
communications are subject to an "inherentbusiness. Client proofs, patient/client
loss of privacy" and can legally be read byinformation, private communiqué, and
the owner of the server on which they wereproposals can stay discreet with SBRM
stored (2). Neither the sender nor recipientsolutions; smaller firms don't have to worry
has to be informed that their email messagethat their email content becomes a public
and attachment's were read.Utilizing strongannouncement. SBRM solutions keep it like a
encryption for the transmission of contentsecret, tuning the amplitude of the message
largely solves this problem. If an unwanteddown for only its intended recipients to
party happens to intercept an encryptedreceive.- - - - - - - - -End Notes:1.)
message (unless they have somehow gotten thePatricial Nelson Limerick, Eds. Julie Bates
encryption keys) they will not be able toDock, "Making the Most of Words: Verbal
decipher the message. If the interceptorActivity and Western America." The Press of
attempts to break any one of the commonlyIdeas, ( Bedford Books of St. Martin's Pres,
used encryption algorithms, they would beBoston: 1996.) 219.2.) "You've Got Mail" New
hard-pressed to do so within their lifetime.York Times, July 6, 2004- - - - - - - -
They would be better off trying to crack the-Additional Business Resources:1.) Wikipedia
cryptographic code in Edgar Alan Poe's "TheArticles:- Copy Protection - Small Business
Gold Bug.'If it encryption works so well whyRights Management (SBRM) - Small Business
don't more people encrypt their sensitiveAdministration - President Bush's Small
information? For certain types ofBusiness Agenda - Business.gov Business.gov
communiqué and transactions, encryption isguides you through the maze of government
already used, such as with banking andrules and regulations and provides access to
purchasing online. Encryption for email andservices and resources to help you start,
documents on the other hand has largelygrow, and succeed in business - article
remained the luxury of the large enterprise"Email Doesn't Have to be a Public
businesses using Enterprise Rights ManagementAnnouncement" was a collaboration between
(ERM) software and the technically elite.AtMarilee Veniegas and Zachary Price. Ms.
this time, due largely to complicationsVeniegas joined the Marketing team at
resulting from key exchange effectivelyEssential Security Software, Inc. in 2005,
folding encryption software into ones dailyshe also serves as an editor for "I Want My
workflow turns out to be quite arduous.ESS!" a stolen work site and Small/Medium
Encryption just hasn't been easy enough forBusiness(SMB) business resource site. Mr.
the average small/medium sized businessPrice, a co-founder and organizing
enterprise or individual computer user. Yetshareholder of ESS, where he serves as the
for any business enterprise no matter thecompany's Product Manager.
size of the organization, keeping tabs on



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